4.17 Motor Vehicle Record Review for Drivers of College Vehicles
On an annual basis the Security and Safety Office will obtain and review the motor vehicle driving records of all individuals who drive College vehicles during the course of their employment, whether on a consistent or episodic basis. The Security and Safety Office will obtain appropriate authorization and/or release from employees in order to conduct such checks. Furthermore, a review of an employee’s motor vehicle driving record will take place whenever an accident occurs involving in a College vehicle. If an employee fails and/or refuses to provide the necessary consent to the Security and Safety Office, that person will no longer be permitted to drive a College vehicle. If driving a College vehicle is an element of the person’s employment with the College, they may be discharged from their employment.
Driving records will be evaluated utilizing guidelines established by the College to identify those persons whose records place the College at risk. These guidelines will be uniformly applied to all employee drivers. All employees operating motor vehicles will be informed of the criteria utilized by the College for evaluating their records and the consequences of falling into the marginal or poor review category. Following the identification of individuals with marginal or poor driving records, appropriate action will be taken by the College to address the situation and reduce the risk to the College and the community at large. Said action may include preventing the employee from driving a College vehicle and if driving a vehicle is an element of their employment, they could be subject to termination.
Procedure: Reviewing Motor Vehicle Records
At the beginning of each academic year the Security and Safety Office will be responsible for conducting a motor vehicle record review for all College employees who drive College vehicles during the course of their employment. Prior to conducting such review, the Security and Safety Office will obtain the signed authorization of each individual to conduct the review.
Following the receipt of the motor vehicle records, the Security and Safety Office will notify both the Supervisor and the Director of Human Resources of those individuals whose records contain elements which require further review.
Using the MOTOR VEHICLE RECORD REVIEW GUIDELINES which follow, the Supervisor and the Director of Human Resources will review the driving record and determine what course of action should be taken and communicate this to the employee.
Periodic users of trip cars are subject to the same requirement for motor vehicle record clearance and are encouraged to obtain the requisite motor vehicle record review in advance of their need to reserve a vehicle.
Guidelines: Motor Vehicle Record Reviews
A motor vehicle record may become marginal or poor if one or more of the following exists:
- Three or more accidents (regardless of fault) in the last three years.
- Any combination of accidents and Type B violations that equal 4 or more in the last
three years.
A motor vehicle record will become marginal or poor if the following exists:
- One or more Type A violations in the last three years.
| Type A Violations |
Driving while intoxicated Driving under the influence of drugs Negligent homicide arising out of use of a motor vehicle Using a motor vehicle for the commission of a felony Aggravated assault with a motor vehicle Permitting an unlicensed person to drive Reckless driving Speed contest Hit & run driving |
| Type B Violations | All moving violations not listed as Type A violations |