1.9 Use of College Funds by President and Advancement Officers
I. Purpose
This policy establishes guidelines for the use of college funds for community activities.
II. Scope
The President and advancement officers are subject to this policy.
III. General
In their roles as official representatives of the college and/or the Foundation, the President of Bucks County Community College and advancement officers of the BCCC Foundation may from time to time be called upon to attend and support the functions of community organizations, requiring the use of college or Foundation funds for that purpose.
Use of college and/or Foundation funds for the following types of expenditures incurred in the performance of their official duties is permissible for:
- membership dues
- meals or other hospitality expenses with supporters, college Trustee and Foundation members, donors, potential donors, community and/or civic leaders, visitors and dignitaries
- attendance at, and/or sponsorship of, select events/causes in an effort to build long-term relationships in the community.
In cases requiring weekend attendance, event functions may include purchase of tickets inclusive of a spouse or significant other.
No college or Foundation funds shall be used to support partisan political events, persons, or activities.
IV. Procedures
Advancement and Foundation officers shall seek advance approval of the President of the college and shall submit appropriate documentation to support expenses to the Foundation Treasurer and to the President of the college. Advancement and Foundation officers shall also make a report to the President of the Foundation Board and the President of the college, not less than every six months, of such allowable expenses which have been incurred related to activities undertaken on behalf of the Foundation.
The President of the college shall make a semiannual report to the Chair of the Board of Trustees of such allowable expenses which have been incurred.
V. Approval
Board of Trustees, October 9, 2014
VI. Responsibility
Board of Trustees & President