2.4 Absences
I. Purpose
Establish procedures to provide for continuation of instruction during the absence of a faculty member.
II. Scope
Applicable to all faculty.
III. General
The responsibility for the instructional program during the absence of the faculty member is primarily the responsibility of the faculty member. If it is necessary for a faculty member to be absent from class for any reason, the necessary steps must be taken by that faculty member to insure that the needs of the instructional program will be met properly. Whenever illness prevents a faculty member from meeting class (es), he/she should notify the Academic Dean in order that proper coverage of the class (es) can be arranged; or should arrange for collegial coverage and notify, and receive approval of, the Academic Dean.
IV. Procedures
Full-time Faculty Absences
- Classes meeting without a qualified instructor will be considered an absence. The Academic Dean for the department determines if an individual meets the standard for a qualified instructor.
- When a faculty member is absent, but the class is covered by collegial coverage or made up in some way (as indicated on the absence form), there is no deduction from sick leave.
- When a faculty member is absent for an in-load class and a substitute is paid, there is a deduction from the faculty member’s sick leave.
- All overload absences that are not made up or collegially covered will be deducted from the faculty member’s pay, not a deduction in sick leave.
- If a faculty member is absent for a day, and there is no collegial coverage or make-up classes scheduled, a full sick day is charged no matter how many classes the faculty member was scheduled to teach that day.
- If a faculty member is absent for part of a day, and there is no collegial coverage or make-up classes scheduled, sick leave will be charged for the proportion of classes missed on that day.
- Missed office hours must be rescheduled with notice to the Academic Dean.
- Religious holidays can be excused up to, but not in excess of, 4 days with collegial coverage in an academic year.
- The Academic Dean indicates what is to be deducted from pay or sick leave.
See current negotiated Agreement with Faculty for more information regarding full-time faculty absences and for regulations governing part-time faculty absences.
V. Approval
President, August 3, 2015
VI. Responsibility
Provost